Roadranger Warranty Claim Submission Guidelines For Ford Dealer Network

OEM Warranty

File claim through Ford for repairs made to Ford vehicles. This applies to all repair facilities, including those on Roadranger Real Time Warranty.

Truck has different nameplate than repairing dealer – before beginning to work on the vehicle, obtain permission to perform a sublet repair through OEM of nameplate truck by contacting either selling dealership or local OEM dealer. Claim to be filed as sublet repair through truck nameplate OEM. If permission is not obtained, dealer cannot perform OEM warranty repair. Claims will not be paid direct for repairs made during OEM warranty.

Ford vehicles – all claims for repairs to these nameplate vehicles during OEM warranty period must be submitted through the nameplate OEM. Claims submitted for repairs made during OEM warranty for Ford vehicles will not be accepted for direct payment.

Roadranger Extended Warranty

Real Time Warranty claim

If Real Time Warranty has approved a claim for extended warranty, follow the instructions on your RTW Internet Confirmation sheet. Return parts, if required, and submit repair order as indicated on the instructions.

Not a Real Time Warranty Claim

Complete the Roadranger Warranty Claim Worksheet, attach the appropriate support documents and file according to the instructions on the worksheet.

The following information is to be provided on the worksheet:

• Repair order number
• OEM dealer code
• Complete 17 digit VIN
• Fleet unit number
• Vehicle model number
• Vehicle vocation
• Vehicle owner name
• In-service date
• Failure date and mileage at time of failure
• Model and serial no. of failed transmission or axle, clutch build date code and installation code
• Serial no. of replacement component (if applicable)
• Date of retail sale for service/replacement parts and Reman transmission claims
• Number of labor hours and hourly warranty labor rate requested
• Payee name, contact name and mailing address

The following information is to be provided on the repair order submitted:

• Itemized repair parts list including Eaton part numbers and prices 
• Amount requested for labor (number of hours and hourly labor rate) 
• Description of customer complaint, failure, cause of failure and correction (repair)

Disposition of Warranty Parts

• Dealer will be notified if parts or units need to be returned for review.
• Parts or units are not to be returned until requested.
• Parts to be properly identified with provided Eaton claim number.
• If parts are not requested, retain until payment for claim is received. Return shipping address will be provided when parts are requested.

Return Parts Shipping (routing) Instructions

• Refer to Service Bulletin TMIB-0129 for shipping (routing) instructions for transmission, clutch, and claims.

Service Parts Warranty

Claims for service parts, Reman transmissions, Eaton Rebuilt transmissions, New Unit Exchange transmissions, Service Unit transmissions, and Exchange Carriers are to be filed through Ford if failed part or component was purchased through Ford.

Clutch Warranty

File all claims during standard warranty through GMC.

Claims for clutches with purchased extended warranty are to be processed direct with Eaton using the Roadranger Warranty Claim Worksheet, according to the guidelines under the Roadranger Extended Warranty section on page 1.

Claim Administration

All claims submitted for direct payment will be paid according to the warranty guidelines published in the Roadranger Warranty Manual TCWY 0600 and the Roadranger Warranty Guide TCWY 0900.

Direct Claim Submission

The Roadranger Warranty Claim Worksheet is to be used only for claims where prior warranty approval has not been received. If you have contacted your Roadranger representative and received warranty approval for the repair, the claim must be submitted to your Roadranger representative for payment.

Online Claim Status Update

Once a claim has been entered into the Roadranger Warranty System, the claim status can be viewed online at: http://www.roadranger.com/Roadranger/warranty/ClaimVerification/index.htm